Update: Purchasing/cash advance deadline extended
Since January, our new Workday system has helped streamline the way faculty and staff manage their human resources activities and documents, serving as a one-stop shop for everything. Now, starting on July 1, this cloud-based platform will also help consolidate our finance processes.
Starting on May 16, we will begin migrating all the vendor information from Colleague and loading it into Workday.
To accommodate this process, the last date to make new purchases and request cash advances has now been extended to June 8 for this fiscal year. The submission of expense reports has been extended to June 15. Note cash advances need to be cleared by this date. Any new suppliers, GL accounts, and departments have to be requested by May 15. After these dates, all purchases and new suppliers—as well as requisitions—will be paused until July 1.
This will provide time for invoices to be received and processed against existing purchase orders in Colleague. The data conversion from Colleague to Workday will begin on May 16 and will be completed by the end of June. Please plan now for the expenditures you will need before the end of the fiscal year, which is June 15.
Any purchasing exceptions to this “pause” will need to be approved by the university president. Managers requesting exceptions will need to contact their divisional vice presidents. If the vice president supports the exception, it will then be sent to the university president for review. Adding new suppliers (vendors) cannot be accommodated after May 15.
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