News Money

Published on February 2nd, 2018 | by University Communications

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Purchasing/Cash Advance action “pause” takes effect May 15

As you all know, Saint Leo is transitioning to Workday, and the Finance processes in this system will go live on July 1, 2018. Starting on May 16, we will begin migrating all the vendor information from Colleague and loading it into Workday.

To accommodate this process, the last date to make new purchases, submit expense reports, and set up new suppliers (vendors) this fiscal year will be Tuesday, May 15. After that date, all purchases and new suppliers-—as well as requisitions—will be paused until July 1, 2018.  This will provide time for invoices to be received and processed against existing purchase orders in Colleague by June 8.  The data conversion from Colleague to Workday will begin on May 16 and will be completed by the end of June.  Please plan now for the expenditures you will need before the end of the fiscal year, which is technically May 15 this year.

In addition, all cash advances will need to be submitted and cleared by June 1, 2018, and no additional cash advances will be approved after that date.

Any purchasing exceptions to this “pause” will need to be approved by Dr. Lennox.  Managers requesting exceptions will need to contact their divisional vice presidents.  If the vice president supports the exception, it will then be sent to Dr. Lennox for review. Adding new suppliers (vendors) cannot be accommodated.

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